How to Effortlessly Shift Lotus Notes emails to Outlook PST Format?

6 mn read

Did you know that PST files let users save their emails in a specific file on their devices locally? Users who want quick access to their emails without depending on an internet connection can find this helpful. PST files can also be used to back up your email correspondence.

However, you could have problems locating a method if you’re using Lotus Notes and wish to convert your NSF files into PST files. NSF files can be converted into PST files using a variety of techniques. Which, though, is the best? The most crucial question is: Which is easiest?

We’re here to tell you that there isn’t a universal solution to that problem. Everything is dependent on your choices and needs.

For instance, employing a professional converter can be your best choice if you’re seeking a quick and simple solution. This is also ideal if you want more control over the converting process.

It’s ultimately up to you to choose the approach that suits you the best. But whichever path you take, be sure to conduct your homework to locate the best converter for your requirements. We are here right now to address all of your demands by using our in-depth analysis.

What are the causes of the migration from IBM Notes to Microsoft Outlook?

There are several explanations for the migration of email data from Lotus Notes to Outlook:

1. Comparing Outlook to Lotus Notes, the former is more affordable.
2. Compared to Lotus Notes, Outlook offers fewer maintenance expenses.
3. While Notes is an independent application that must be purchased, Outlook is a built-in component of the Microsoft Office Suite.
4. Users of Outlook can concurrently set up several accounts.
5. Compared to IBM, Microsoft has greater features and capabilities.
6. While Notes lacks offline access to mailboxes, Outlook does.
7. Compared to Notes, Outlook includes greater security features and data management techniques.
8. Because MS Outlook is more popular, it could be simpler to discover resources for assistance and training.
9. MS Outlook is more user-friendly than Lotus Notes.
10. Both technically adept individuals and unskilled users can use Outlook. Working with Lotus Notes is tough for novice users.
11.          A change of jobs is another factor, as the new workplace could use Outlook as the email client.

Why Convert NSF to PST?

Although there are several benefits to switching from Notes to Outlook. Additionally, because Lotus Notes and Outlook both employ distinct file types to store mailbox data (Lotus Notes uses the NSF file type, while Outlook uses the PST file type), NSF files cannot be opened directly in Outlook.

NSF Files into PST Files Using a Manual Process

This NSF to PST conversion technique is free. It is advised to have a backup copy of the original IBM Lotus Notes NSF file before attempting the manual conversion since the file can become damaged during the conversion. The manual approach to converting NSF files into PST files consists of two steps:

Method: – 1 Export NSF files from Lotus Notes to a preliminary CSV file

Method: – 2 Add the intermediate CSV file to Microsoft Outlook

First stage: CSV export for NSF files

Follow these procedures to export NSF files from Lotus Notes:

1. Start the IBM Lotus Notes application.
2. Select Louts Notes Application under File > Open.
3. Search for the necessary NSF file in the Open Application box and click Open. It opens the chosen NSF file.
4. Click Export from the File menu now.
5. Enter the file name, file location, and saving type in the Export dialogue box.
6. For the file, choose the Comma Separated Value format.
7.  CSV Export dialogue box opens. Choose the necessary settings from the sections under How Much to Export, Export Character Set, and Detail to Incorporate. Select OK.
8. The specified location is where the exported data is saved in a CSV file.

Second stage: adding a CSV file to Outlook

Follow these instructions to import the Intermediate CSV file into Microsoft Outlook:

1. Open the MS Outlook application.
2. Click Import/Export after selecting Open & Export from the File menu.
3. A dialogue window for the Import and Export Wizard appears. Choose Import from a file or another program from the list of choices. Choose Next.
4.  Click next after selecting Comma Separated Values as the file format.
5. Click Browse and choose the location of the CSV file you prepared previously with Lotus Notes’ Export command. You can choose the settings based on what you require.
6. Click next after choosing the Outlook folder where you wish to keep your exported data.
7. In the Import a file dialogue box, check the appropriate box before clicking Finish. By selecting the same-named choices, you can also modify your destination or the custom fields on your map.
8. The “CSV files” data would be loaded into “MS Outlook.”

Manual NSF to PST Conversion Challenges

Although free and occasionally beneficial, the NSF to PST conversion method has a lot of drawbacks. To name a few of them:

1. For a new user, this procedure is difficult and time-consuming.
2.  takes too long and doesn’t move all the info at once.
3. Manual errors have a higher likelihood of occurring.
4. Corrupt NSF files can result from improper handling.
5. Other common issues include data loss or insufficient data export.
6. There can be no selective conversion.
7.  Converts just one NSF file at a time, which prolongs and monotonously repeats the procedure.

Utilizing a Professional NSF to PST Converter

A strong tool for converting NSF to PST is the NSF to PST Converter Tool. The NSF files (from IBM/Lotus Notes, Smart Cloud Notes, and Domino Server) are saved using this third-party program straight in Outlook PST or Exchange Server.

Compared to manually converting NSF to PST, it offers several benefits:

1. NSF files can be saved by the application in numerous PST files.
2. Additionally, the user can transfer particular data using the tool’s sophisticated filters.
3. The user’s computer does not need to have Lotus Notes installed for the conversion to be completed because just NSF files are needed.
4.  The same tool’s free version allows users to convert and store a limited number of items from each source mailbox per folder.
5. You can also choose to divide your converted PST files into various sizes.
6. You have two options for saving with the NSF to PST conversion tool. Your files can be saved directly on the Exchange Server or in PST format.
7. A graphical user interface is available to help non-technical users convert Lotus Notes NSF files to PST file format.
8. This application provides an email filter option that users can convert their NSF files by date, year, emails, contact, attachments, tasks, journal, and notes when they buy the full version of this tool.

Using the NSF to PST Converter Software

Launch the free utility for converting NSF files to PST files that you have downloaded and installed. Click Add File(s) to add NSF files for conversion. Multiple files can be chosen for conversion. You can also choose to divide your converted PST files into various sizes. By selecting the Preview button, you can see the whole preview of the email you’ve chosen. You can export data to a PST file after viewing it.

You have two options for saving with the NSF to PST conversion tool. Your files can be saved directly on the Exchange Server or in PST format. The saving location and date range can also be specified.

The utility migrates several NSF files at once using a CSV file. Clicking the browse (…) button will allow you to browse and choose the CSV file. You can also choose a date range and a safe location. Additionally, you can divide the converted PST file into several sizes. You can export data as PST files once the required filters have been applied.

Simple steps for Converting Lotus Notes to Outlook:-

1. Download and Install the TrustVare NSF to PST Converter Tool.
2. Now start the tool and accept the “Terms and conditions”.
3. Now choose the NSF file or folder that you need to convert into Outlook PST file format.
4. Preview your chosen NSF database before the conversion process begins.
5. After the preview of Lotus Notes NSF files now select any particular location to save the PST file.
6. You can filter your NSF files by, date, year, emails, contact, attachments, tasks, journal, and notes when you buy the full version of this tool.
7. Select the PST format.
8. Now click on the “Convert Now” button and start converting NSF files to PST file format.

Final Words

We’ve described two techniques in this post that you can utilize to convert your NSF files into PSTs. These two approaches are both cost-free and rather simple to use. It’s crucial to remember, though, that the manual approach does not have a 100% success rate guarantee. Try using the application we propose if you run into any issues when attempting to convert your files, or if you just want something more dependable.