Apple Mail is the email client Mac users use, and they look at it as a reliable source to manage emails and other data in the cloud. Many business users mainly use Apple Mail for client communication, project updates, and managing important documents. But as workload increases you require a reliable backup solution to avoid potential data loss. In this blog, you will learn how to download Apple Mail to an external hard drive. Also, you will learn about the specialized iCloud Email Backup Tool to accomplish this task easily.
Why Should You Save Apple Mail Emails to an External Hard Drive?
- Access your important emails anytime, without an active internet connection.
- If you save your Apple Mail on a hard drive you can delete them from your mailbox to free up space.
- It reduces the risk of unauthorized access, as all sensitive information is stored on an external device.
- Protect your e-mails from loss because of technical failure or account malfunction.
- To have a highly organized backup of all the important communications and even projects.
Various Technique to Backup Apple Mails to External Hard Drive
You can transfer Apple emails to the external hard drive in several ways. Before implementing the following steps, connect your external drive to the PC or laptop from which you are taking the backup.
How to Export Apple Mail to Hard Drive?
- Launch Apple Mail on your Mac system.
- Select the mailbox you want to export from Mac Mail, located in the Mailboxes section on the left sidebar.
- Now, in the menu bar, tap on the Mailbox.
- Next, select the Export Mailbox option from the drop-down menu.
- In the end, Choose your external hard drive as the destination path to keep the Mac Mail in the MBOX file format.
After following the steps above, your selected data will be successfully copied to the external drive. However, this manual process has a few drawbacks in terms of usability.
Limitations to Backup Apple Mails to External Storage
Following are some drawbacks you might face when backing up Apple Mail emails to an offline storage device:
- Some email clients may not fully support the export formats used during email backups.
- Importing hundreds of thousands of emails can be time-consuming and require a significant amount of storage space.
- Attachments may or may not be included, depending on the method you use to back up your emails.
- These methods temper metadata sometimes.
- It would require a fast and stable internet connection to avoid corruption and missing important emails.
Understanding these factors will help you design an effective email backup strategy and implement the right measures to safeguard your data.
Save Apple Mails to External Hard Drive Using Professional Process
The Aryson iCloud Email Backup Tool is an automated solution designed to back up Apple Mail emails to an external hard drive. This means that users can download large volumes of Apple Mail emails locally, without interruptions or the risk of data loss. Moreover, this tool allows doing selective backing to save lots of time and space. Also, the tool preserves folder hierarchy while exporting data. Now, let’s discuss how the software works.
Simple Steps to Download Apple Mails to External Hard Drive
Make sure you have your storage device properly connected before you begin the process.
Your external hard drive needs to be connected to your Mac before you begin.
- Download and install the iCloud Email backup tool on your specified computer. Then, run it as an administrator.
- Then enter the correct Apple Account login credentials and click the Sign In button.
- You will then be allowed to select the Apple Mail folders that you intend to export onto your hard drive.
- Now, preview the hierarchy of that folder.
- Then, choose one of the file formats available such as PDF, DOC PNG, etc, through which you would like to download the emails.
- Applying the built-in requirements filters is also possible here if you want to filter for a specific type of filtering in your export.
- Now, browse a destination path for an external hard drive to keep the converted outcome file.
- Now, simply click Convert to successfully back up your Apple Mail account to the external hard drive.
With this tool, you can download Apple Mail to an external hard drive quickly and without any downtime.
Conclusion
In the discussion above, we covered several reasons why you might need to download Apple Mail to an external hard drive In this discussion, we shared with you several ways for you to carry out this task easily. It is evident that the manual solution is time-consuming, involves multiple steps, and requires careful execution to ensure a proper backup to an external drive. So, it is favourably suggested to select a professional solution to effortlessly back up your Apple Mail into an external hard drive.